Job title: Finance Administrator

Qualification & Experience Requirements

• Diploma or Certificate in Bookkeeping, Accounting, or Financial Administration (e.g., NQF Level 4–6)
• 2–4 years of experience in a finance or accounting administrative role
• Hands-on experience with: Accounts payable/receivable, Processing purchase orders and supplier invoices, Bank reconciliations (basic), Data entry in accounting system
• Familiarity with basic month-end procedures and document preparation for audits
• Experience working in a team-based finance department or supporting accountants/finance managers
• Working knowledge of accounting software (e.g., Pastel, Sage, Xero, QuickBooks, SAP)
• Proficient in Microsoft Excel, Word, and Outlook
• Comfortable using document management systems and filing protocols (both electronic and paper-based)

Responsibilities

• Assist the finance team with day-to-day administrative and bookkeeping tasks.
• Capture and maintain accurate records of financial transactions, including accounts payable and receivable.
• Prepare and process purchase orders, ensure supporting documents are in place, and follow up on approvals.
• Review and process supplier invoices, ensuring accuracy and timely payment in accordance with company procedures.
• Reconcile supplier statements and assist in resolving any invoice or payment discrepancies.
• Perform basic bank reconciliations and assist with cashbook entries under supervision.
• Maintain organized filing systems for financial documents, invoices, receipts, and purchase orders (both digital and physical).
• Support month-end processes by preparing documentation, capturing data, and updating spreadsheets.
• Assist with petty cash reconciliation and preparation of documentation when required.
• Enter financial data into accounting systems and ensure accuracy of information captured.
• Provide general administrative support to the finance team, including data entry, document management, and correspondence.
• Assist with maintaining compliance by adhering to internal policies, financial procedures, and administrative standards.
• Support the finance team with audit preparation by retrieving and organizing required documentation.
• Communicate professionally with suppliers and internal departments regarding purchase orders, invoice queries, and payment statuses.

Skills and Knowledge

• Strong Social skills.
• Analytical person understanding the philosophy and services of the business.
• The ability to plan, structure and manage all aspects of the Financial Administration Department.
• Strong analytical abilities.
• Excellent accounting knowledge.
• Good leadership and communication skills.
• Proficient use of financial software.
• Soft skills such as attention to detail.
• Organising skills, problem-solving skills
• Result driven with Time management skills.
• Highly Dependable and responsible person.
• Excellent planning and organizing skills.
• People skills for the management of the staff compliment.
• Achieve individual and business goals.
• Enforce Adherence to legal requirements.
• Adherence to Competition Law requirements.
• Safeguard the Company from financial related risks.

Systems, Procedures & Practices

• Achieve individual and business goals.

• Ensure application of practices, policies, standards, procedures and methods.

• Enforce Adherence to legal requirements.

• Adherence to Statutory Requirements.

• Adherence to FIA and NAMFISA requirements.

Closing date: 7/9/2026