Our Client seeking a dynamic, experienced, and self-driven Office Administrator in Windhoek to support and coordinate functions across our Administration, Finance, and HR departments. This role is ideal for someone who thrives in a fast-paced environment and can take ownership with minimal supervision.

Key Responsibilities

• Coordinate and oversee administrative, finance, and HR functions on a daily basis
• Maintain and ensure accuracy of all financial, HR, and administrative records
• Perform and review reconciliations of financial transactions and accounts
• Manage and allocate daily cashbook transactions with a high level of accuracy
• Conduct internal checks to ensure financial accuracy and compliance
• Prepare and analyse reports to support management decision-making
• Oversee expense tracking and ensure proper record-keeping
• Process payments and financial data accurately and within deadlines
• Review and verify supplier accounts, identifying and resolving discrepancies
• Maintain structured and audit-ready digital and physical filing systems
• Support operational efficiency by identifying process improvements

Minimum Requirements & Qualifications

• Grade 12 (Matric) with Mathematics and/or Accounting
• Relevant qualification in Finance, HR, and/or Administration (advantageous)
• Minimum 3–5 years' relevant experience in a similar multi-functional role
• Valid driver's license (essential)
• Solid understanding of financial processes and basic regulatory requirements

Technical & Core Competencies

• Excellent written and verbal communication skills (including spelling and grammar)
• Ability to work independently, take initiative, and make sound decisions
• Strong organisational and coordination skills across multiple departments
• Ability to handle pressure and manage multiple responsibilities simultaneously
• Comfortable working with confidential and sensitive information

Professional Skills & Work Ethic

• Excellent written and verbal communication skills, including accurate spelling and grammar
• Strong organisational skills with the ability to maintain clear, structured records
• Ability to work independently, take initiative, and make sound decisions
• Ability to work effectively within a team and follow instructions accurately
• Comfortable working across different departments (cross-functional collaboration)

Personal Attributes

• Professional, reliable, and highly trustworthy
• Self-motivated with a strong sense of ownership and accountability
• High level of energy and commitment
• Solutions-driven mindset with a proactive approach
• Willingness to work flexible hours and go the extra mile when required

Closing Date: 21 August 2026.